Charleston Area Men’s Interclub Golf Association
Fall Board Meeting, October 10, 2012

Attendees: Steve Windich, , Tom O’Halloran, Jim Delaney, Rich Bull, Jim Thompson, Dave Shaak, Terry Newman, Jack Heidenreich,  Roger Schroeder, Ken Ward, Al Byrd, J C Gaillard, Chuck Bryden (Stono Ferry), Chuck Quinn (Pine Forest).

Absent: Randy McDaniel
•	Minutes from the Spring 2012 meeting were received and approved
•	We discussed the 2012 schedule. Three clubs, Berkeley, Shadowmoss and Legend Oaks had not yet confirmed their dates. Once these have been received Ken will send out the documents for 2012. He reminded everyone that the rules and regulations are on our website at chsinterclub.org but if anyone has trouble accessing the web site he will be happy to send them out a printed copy. Ken handed out  a description of the Director’s duties so that everyone is aware of what they should be doing at each match and throughout the year. We discussed the handling of scorecards and the consensus was that the scorecards should be given to the Director only after he has paid the club for his team’s registration.
•	Al Byrd stated that there were no major problems but would appreciate it if every Director could get the team roster to him by the Thursday prior to the match.
•	Terry Newman reported that we are in good financial shape with a current balance of $2157. His projection for the year is that we should have approximately $3,169 in our account at the end of the year which will enable us to give our two charities $1,500 each. It was agreed that we will give a check for $1500 each to the Barrier Islands Free Medical Clinic and Tri County Family Ministries at our final match at Rivertowne. The sponsoring Directors for each of these charities will arrange for a representative to be present to receive the checks and Phil Bees will be asked to make up two large checks for presentation.
•	Ken Ward discussed the fact that playing the ball down has sped up play. He asked that each Director work with their pro or greenskeeper to make the course a bit easier for our matches. Ideally we should have the pins put into the middle of each green but alternating front, middle and back. A motion was made to return to lift, clean and place during each match. This motion was voted on and did not pass. We will continue to play the ball down except when conditions are cart path only and then we will lift, clean and place through the green.
•	A motion was made and passed unanimously to keep the current executive for another year.
•	A discussion was held regarding fees paid the clubs as some clubs have requested an increase. After a lengthy discussion a motion was made and passed that we do away with all three of the meals following our matches. Another motion was made and passed that we increase our payment to the clubs to $20 per player. The Gift Certificates remain unchanged at $1020. Ken will prepare a new Financial Sheet for our review. This new fee will start in 2013.
•	Concern was expressed about clubs having very little in their pro shop and some who have time limits on their gift certificates. We will put into our tournament checklist that all clubs must honor their gift certificates through until we next play at that club. This will eliminate the need for a player to make a special trip just to cash in his gift certificate. We cannot do anything about the quality or quantity of items in the pro shops.
•	Meeting adjourned.